Texvac Refrigerants Inc. (“we,” “us,” or “our”) is a wholesale supplier committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data when you interact with our website, purchase products, or engage with our services. Our practices comply with applicable federal and state laws, including EPA Sections 608 and 609 of the Clean Air Act, which regulate refrigerant sales and technician certification. By accessing our website or providing us with your information, you acknowledge and consent to the terms described in this policy.

Information We Collect

We collect personal and business information necessary to process transactions, verify compliance with EPA regulations, and provide customer support. This includes your name, contact details (such as email, phone number, and address), business information (including company name and job title), and payment or billing details for purchases. If you create an online account, we may also store login credentials. Additionally, to comply with EPA 608 and 609 requirements, we collect and maintain records of purchaser certification status for regulated refrigerants. Non-personal information, such as browser type, IP address, device details, and website usage data, is gathered through cookies and tracking technologies to improve our services and user experience.

How We Use Your Information

Your information is used to fulfill orders, verify EPA certification eligibility, and provide customer support, including order confirmations, invoices, and shipping notifications. We may also use your data to enhance our website, products, and services, or to send marketing communications if you have opted in. Compliance with legal and regulatory obligations, including EPA record-keeping rules and tax reporting, is another key purpose for which we process your data.

Sharing Your Information

We do not sell your personal information. However, we may share it with trusted third-party service providers who assist with payment processing, shipping, IT infrastructure, and marketing. Due to EPA 608 and 609 regulations, we are required to maintain records of refrigerant sales, including purchaser certification details, and may disclose this information to the EPA or other authorized agencies upon request. Your data may also be shared when legally compelled, such as in response to court orders or tax audits, or in the event of a business transfer, such as a merger or acquisition.

Cookies & Tracking Technologies

Our website uses cookies and similar tracking technologies to analyze trends, improve functionality, and personalize your experience. These tools help us understand how visitors interact with our site, which pages are most frequently accessed, and how we can optimize performance. While you may disable cookies through your browser settings, please note that some features of our website may not function properly as a result.

Data Security

We implement industry-standard security measures to protect your personal and transactional data from unauthorized access, alteration, or disclosure. However, no electronic transmission or storage method is entirely foolproof, and we cannot guarantee absolute security. We encourage you to take precautions, such as using strong passwords and safeguarding your account credentials.

Your Privacy Choices

You have the right to opt out of marketing communications at any time by using the unsubscribe link in our emails or contacting us directly. If you wish to review, update, or correct your account information, please reach out to our customer service team. While our website does not currently respond to “Do Not Track” signals, you may adjust your browser settings to limit tracking.

Children’s Privacy

Our services are not intended for individuals under the age of 18, and we do not knowingly collect or solicit personal information from minors. If we become aware that a minor has provided us with personal data without parental consent, we will take steps to promptly delete such information.

Changes to This Policy

We reserve the right to update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or industry standards. Your continued use of our services after such changes constitutes acceptance of the updated terms.

EPA 608 & 609 Compliance Disclosures

As a refrigerant wholesaler, we adhere to strict EPA regulations. Under Section 608, we must verify that purchasers of certain refrigerants hold valid EPA certification before completing a sale. Similarly, Section 609 mandates that we retain records for refrigerant transactions, including proof of purchaser certification. These records may be subject to inspection by the EPA or other regulatory bodies. By purchasing regulated refrigerants from us, you acknowledge and consent to these compliance requirements.